PRIVACY POLICY.

Privacy Policy

Last updated: December 2025

This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website.

We are committed to protecting your privacy and handling your personal data in a transparent and secure way.

1. Who We Are

Business name: Motiv8 Career Services
Website: www.motiv8careerservices.com
Email: hello@motiv8careerservices.com

2. Information We Collect

We may collect and process the following personal data:

• Information you provide directly
• Name
• Email address
• Phone number
• Age or date of birth (where relevant to services)
• Education, employment history, and career interests
• CVs, personal statements, or assessment responses
• Any information you choose to share during consultations or via forms
• Automatically collected information
• IP address
• Browser type and device information
• Pages visited and time spent on the website
• Cookies and similar technologies (see Section 8)

3. How We Use Your Information

We use your personal data to:

• Provide careers guidance, coaching, or advisory services
• Book and manage appointments
• Communicate with you about services, updates, or enquiries
• Tailor advice to your individual needs and goals
• Improve our website and services
• Meet legal, regulatory, or safeguarding obligations

We will only use your data where we have a lawful basis to do so.

4. Lawful Bases for Processing

Under data protection law, we rely on the following lawful bases:

• Consent – where you have given clear permission
• Contract – where processing is necessary to deliver agreed services
• Legal obligation – where we are required by law
• Legitimate interests – where necessary for our business, without overriding your rights

5. Sharing Your Information

We do not sell your personal data.

We may share your information with:

• Trusted service providers (e.g. booking systems, email platforms)
• Authorities where required by law
• All third parties are required to protect your data and use it only for specified purposes.

6. Data Retention

We keep personal data only for as long as necessary:

• To provide our services
• To meet legal or regulatory requirements
• For legitimate business purposes
• When data is no longer required, it is securely deleted or anonymised.

7. Your Rights

• You have the right to:
• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability

To exercise your rights, contact us at hello@motiv8careerservices.com

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) or your local data protection authority.

8. Cookies

• Our website uses cookies to:
• Improve user experience
• Analyse website traffic
• Remember preferences

You can manage or disable cookies through your browser settings.
 

9. Data Security

• We take appropriate technical and organisational measures to protect your data, including:
• Secure systems and access controls
• Encrypted data storage where appropriate
• Staff confidentiality obligations

Despite our efforts, no method of transmission over the internet is completely secure.

10. Children and Young People

• Where we provide services to individuals under 18:
• We process data with appropriate care and safeguards
• Parental or guardian consent may be required where legally necessary

11. Changes to This Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated revision date.

12. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact:

Email: hello@motiv8careerservices.com